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Four priorities

After this long period of lockdown, it is vital that you can focus on your priorities to get your business back on track. However, with the return to our workspaces looming we all have to think about any potential changes to our daily work routines. It is vital to make sure that when any business returns to work it is done safely. To accompany you in these new challenges and prepare the return of your teams and customers in complete safety, Lyreco is taking stock of the priority measures to be put in place to ensure that you can resume your activity with complete peace of mind.

Respecting social distancing

Social distancing is the new normal for everyone. It is important to remember that even when other things in life seem to be heading back to normality. This change in the way that we behave and act is just as vital in the professional workplace environment as well. 

Maintaining a safe distance from others and reducing physical contact is essential so that our colleagues remain safe. This will mean a number of changes to the work environment. The return to work will have to be carefully managed and our workspaces redesigned to allow employees to work a safe distance apart from each other. This may mean that policies will be reviewed to allow for more remote working as well as considering how to safely allowing visitors on site. Even something as small as how colleagues greet each other and take coffee breaks together will see a significant impact.

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Reorganising the workspace

Extending remote working

For all professions, the return of employees to the premises will be a real challenge. For shared offices and open spaces, it will be imperative to review how the space in the office is used.

This means making sure that workers are at least two-metres away from each other. This is clearly going to impose a range of challenges. One way that this can be achieved could be to physically move and reorganise desks, or in environments where there are no desks, social distancing tape can be used to mark the distance. For some businesses, there will be a need to create a physical barrier using plexiglass partitions. 

It is also relevant to think about the equipment in furniture adapted to these new constraints, with for example the use of smaller desks.

If, however, during the return to work process it is simply not possible to create enough distance and space it's recommended to utilise shift patters or to facilitate more home working.

The lockdown period has clearly had a significant impact on traditional office work. One of the biggest changes is the ability to work from home. What was once a trend considered only to be for a few select workers has now become the normality for many. 

This has shown that the workforce can adapt quickly and with agility to operate outside of the usual requirements of an office and have implemented new processes to support their business. In order to continue to limit interactions and protect from a second wave of the virus, it is essential to allow employees who can work remotely to maintain this in a balanced way.

Some helpful tips to maintain good practice when facilitating homeworking, even as some workers return to the office, are to: Create schedules and maintain good diary organisation so it is clear who is available and when. Support those who are working from home with social events so they still feel included and finally to make sure that communication still remains a top priority across the business.

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Health and safety at the centre of team protection

This global pandemic has put the focus back on basic hygiene. It is therefore imperative to provide employees with hydroalcoholic hand-sanitiser solutions in areas where people pass through (entrances, washrooms, changing rooms, canteens and break rooms) so that staff can clean their hands in each new location.

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Add notice boards at these strategic points to remind people of these hygiene instructions and prevent the spread of germs.


 

Automate as much as possible the opening of doors and the switching on of lights.


 

Encourage employees (except disabled people) to take the stairs to limit contacts in the lifts.


 

Limit the use of air conditioning and prefer natural ventilation of the premises daily.


 

Tidy and clean your office every evening. Dust your keyboard and screen with a cloth and then wash your desk with a disinfectant wipe.

 

Limit the number of customers present in the store at the same time.


 

Respect a one-meter distance between the worker and each customer (floor markings and notice boards).


 

Regularly clean the surfaces (counter, payment terminal, shopping trolley).


 

Deposit objects rather than passing them from hand to hand to avoid physical contact.


 

Use disposable gloves if there is a need to handle an object.


 

Install Plexiglas screens to prevent droplets

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Service branches

 

Limit the number of customers present in the store at the same time.


 

Install a physical separation between the agent and the public (protective glass, Plexiglas screen).


 

Mark the safety distances between each person in the waiting area on the floor.


 

Leave the waiting areas open.


 

Daily disinfect work equipment (counter, worktop, pen, keyboard).


 

Remove water fountains

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