System-based hygiene solutions give offices greater control over costs
Office hygiene is often managed reactively, with limited oversight of actual consumption. This approach can drive up costs and create operational inefficiencies. A systematic hygiene strategy focuses on optimising paper towel and dispenser use, streamlining waste handling through centralised recycling stations, and improving floor cleaning efficiency, helping to reduce costs, increase efficiency, and enhance employee comfort.
1. Paper towel and dispenser systems: effective personal hygiene solutions
The most common mistake? Attempting to cut costs by purchasing cheaper paper towels without considering the type of dispenser. In practice, this often leads to:
3–4 towels dispensing at once,
lower absorbency due to reduced material quality,
employees using more sheets per use,
more frequent refilling.
With interfold (ZZ-fold) paper towels and controlled dispensing, consumption can be reduced by up to 50%. While conventional setups often require 3–4 sheets per use, a system-based solution typically requires no more than two.
The same principle applies to:
controlled-feed toilet paper,
soap dispensers with precise dosing,
concentrated refills.
Higher-quality materials combined with the right dispenser result in less waste, fewer refills, and a more consistent hygiene standard.
Our tip: Katrin interfold paper towels
Two-ply paper towels designed for controlled, single-sheet dispensing. High absorbency and strength reduce the need for repeated use, helping to optimise consumption and reduce refill frequency.
2. Waste management systems: rationalisation over routine
A bin at every desk may feel convenient, but from a cost perspective it is inefficient. Most desk bins are only partially filled, yet liners are replaced daily – regardless of the actual volume of waste.
“If we remove bins from every desk and introduce a centralised recycling station for around 20 employees, recycling rates can more than double. We can save up to one tonne of mixed waste per year and significantly reduce the use of bin liners and the time required to replace them,” says Norbert Vojtko, Lyreco Sustainability Ambassador.
This model delivers several practical benefits:
lower consumption of bin liners,
less time spent emptying bins,
higher recycling rates,
a cleaner, more organised office environment.
If an office uses 10 liners per day, even modest optimisation can translate into dozens of kilograms of plastic saved each year. Fewer liners also mean lower purchasing and logistics costs.
Solutions for waste sorting and processing
3. Professional floor cleaning: consistent results with lower consumption
Floors are among the largest surfaces in offices and one of the most frequently cleaned. Without a structured approach, both water and cleaning product consumption increase, along with the time required for cleaning.
System-based solutions are neither complex nor expensive. Over time, they can deliver significant savings in both time and money.
What can you do to improve floor cleaning efficiency?
select an appropriate mop or cleaning machine based on the size of the space,
use professional low-foaming concentrates,
apply precise dosing,
standardise the cleaning process.
If a 200 m² office introduced a systematic floor-cleaning solution using low-foaming concentrated products with precise dosing, cleaning time could be reduced from two hours to one hour per day. At the same time, product consumption could decrease from 5 litres to 2 litres per month, resulting in a 50% reduction in material costs.
Our tip: P&G concentrated floor and surface cleaner
A professional low-foaming concentrate designed for precise dosing. It delivers high performance with low product consumption and is suitable for the regular maintenance of office floors, without unnecessary use of water and cleaning chemicals.
Lyreco own-brand products: quality reflected in consumption
“Imagine a company with five suppliers for five different items. That’s five invoices, each with different payment terms and conditions. If you want to cut costs and streamline the process, you need one complete solution. That is exactly what Lyreco can provide,” says Lukáš Pitzek, Sales Director, Lyreco Slovakia and Czech Republic.
When implementing a systematic approach to hygiene, product selection plays a key role, ideally from a single supplier. Lyreco Own Brand products are designed to combine sustainability, quality, and affordability.
Their primary advantage lies not in a lower purchase price, but in optimised consumption, which in practice means:
- improved durability and absorbency in paper products,
- precise dosing for cleaning and hygiene refills,
- longer service life for frequently used items,
- less waste and less frequent refilling.
A systematic approach to hygiene solutions delivers greater cost control, material savings, and improved employee comfort.
The result:
- better control over material consumption,
- lower operating costs,
- a consistent hygiene standard,
greater employee comfort.
However, every workplace has its own specific requirements. The most effective results come from selecting tailored solutions that reflect the individual needs of each office.
Continue reading
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